The Employee Maintenance template has the following fields, the table also includes any restrictions regarding the field inputs:
| Field | Restrictions |
|---|---|
| Employee Id | Max Characters:15 |
| Employee Class | Max Characters:15 |
| Inactive | Inactive: 0=False; 1=True |
| Last Name | Max Characters:20 |
| First Name | Max Characters:15 |
| Middle Name | Max Characters:15 |
| Employee Suffix | Max Characters:4 |
| Address Code | Max Characters:15 |
| Address Code 1 | Max Characters:30 |
| Address Code 2 | Max Characters:30 |
| Address Code 3 | Max Characters:30 |
| City | Max Characters:30 |
| State | Max Characters:29 |
| Zip Code | Max Characters:10 |
| County | Max Characters:20 |
| Country | Max Characters:20 |
| Phone Number 1 | Max Characters:21 |
| Phone Number 2 | Max Characters:21 |
| Phone Number 3 | Max Characters:21 |
| Fax Number | Max Characters:21 |
| Social Security Number | Max Characters:15 |
| Birth Date | |
| Gender | Gender: 1=Male; 2=Female; 3=Not applicable |
| Ethnic Origin | Ethnic origin: 1=White; 2=Native American or Alaskan Native; 3=Black or African American; 4=Asian; 5=Hispanic or Latino; 6=Two or more races; 7=Not applicable; 8=Native Hawaiian or Pacific Islander |
| Calculate Minimum Wage Balance | Calculate minimum wage balance: 0=False; 1=True |
| Division Code | Division code Max Characters:6 |
| Department | Max Characters:6 |
| Job Title | Max Characters:6 |
| Supervisor Code | Max Characters:6 |
| Location Id | Max Characters:15 |
| Cash Account From | Cash account from: 0=Checkbook; 1=Employee |
| Account Number | Max Characters:75 |
| Work Hours Per Year | |
| Start Date | |
| Date Employee Inactivated | Date employee inactivated; this field is active if INACTIVE=1 |
| Reason Employee Inactivated | Reason employee inactivated; this field is active if INACTIVE=1 Max Characters:30 |
| Minimum Net Pay | |
| Suta State | Max Characters:2 |
| Workers' Compensation Code | Max Characters:6 |
| Auto Accrue Vacation | Auto accrue vacation: 0=False; 1=True |
| Vacation Accrual Amount | |
| Vacation Accrual Method | Vacation accrual method: 0=Hours worked; 1=Set hours |
| Vacation Hours Per Year | |
| Vacation Available | |
| Warn If Vacation Falls Below Zero | Warn if vacation falls below zero: 0=False; 1=True |
| Auto Accrue Sick Time | Auto accrue sick time: 0=False 1=True |
| Sick Time Accrual Method | Sick Time Accrual Method: 0=Hours worked 1=Set hours |
| Sick Time Accrual Amount | |
| Sick Time Available | |
| Sick Time Hours Per Year | |
| Warn Sick Time Falls Below Zero 0 | Warn sick time falls below zero 0=False 1=True |
| User Defined 1 | Max Characters:20 |
| User Defined 2 | Max Characters:20 |
| Type Of Employment | Type of employment: 1=Full-time regular; 2=Full-time temporary; 3=Part-time regular; 4=Part-time temporary; 5=Intern; 6=Other |
| Marital Status | Marital status: 1=Married; 2=Single; 3=Not applicable |
| Benefit Adjustment Date | |
| Last Day Worked | |
| Birthday | |
| Birth Month | Birth month: 1=January; 2=February; 3=March; 4=April; 5=May; 6=June; 7=July; 8=August; 9=September; 10=October; 11=November; 12=December |
| Spouse | Max Characters:15 |
| Spouse Social Security Number | Max Characters:15 |
| Nickname | Max Characters:20 |
| Alternate Name | Max Characters:20 |
| Status Code | Max Characters:15 |
| Hr Status | HR Status: 1=Active; 2=Family leave; 3=Leave of absence; 4=Maternity; 5=Other; 6=Retired; 7=Separated; 8=Suspended; 9=Terminated |
| Date Of Last Review | Date of last review |
| Date Of Next Review | Date of next review |
| Benefit Expire | |
| Handicapped | Handicapped: 0=False; 1=True |
| Veteran | Veteran: 0=False; 1=True |
| Vietnam Veteran | Vietnam veteran: 0=False; 1=True |
| Disabled Veteran | Disabled veteran: 0=False; 1=True |
| Union Employee | Union employee: 0=False; 1=True |
| Smoker | Smoker: 0=False; 1=True |
| Citizen | Citizen: 0=False; 1=True |
| Verified | Verified: 0=False; 1=True |
| I9 Renew | I9 renew |
| Primary Pay Record | Primary pay record Max Characters:6 |
| Change By | Change by Max Characters:15 |
| Change Date | Change date |
| Union Code | Union code Max Characters:6 |
| Rate Class | Rate class Max Characters:15 |
| Federal Class | Federal class Max Characters:10 |
| Other Veterans | Other veterans |
| Military Discharge Date | Military discharge date |
| Default Information From Class | Default information from class: 0=False; 1=True |
| Change Reason | If entered, change will be recorded |
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